Job Description

Personal Assistant & Travel Guardian For Immediate Hire

Role Summary

This is a full-time, live-out Personal Assistant & Traveling Guardian position supporting a Manhattan-based family and their teenage daughter. The role combines traditional personal assistant responsibilities within the family's Midtown office with travel to equestrian competitions throughout the year, serving as a trusted, dependable, and responsible companion to the daughter while traveling.

Position: Full-Time, Live-Out Personal Assistant & Traveling Guardian
Schedule: Monday–Friday, 9:00 am–5:00 pm, with rotational "response-readiness" for early morning (7:00-9:00 AM), evening (5:00-7:00 PM), and weekend coverage, meaning someone should be available in case urgent matters come up or if the principal needs someone to respond to something off-hours. Approximately 90 days of travel per year, including weekends.
Compensation: $150,000 annually, DOE; May be negotiable for the right candidate. Plus an overnight travel fee for each night away, to be discussed individually. Bonus and full benefits package.
Start Date: ASAP, with overnight travel responsibilities beginning in 2027.
Location: Manhattan, NY. Candidates must have their own accommodations in the city. No relocation offered.

Application Instructions

Interested candidates are invited to submit a résumé and a thoughtful cover letter outlining why they would be an excellent fit for this role. Please highlight the qualities, experience, and personal attributes that would enable you to serve as a trusted, reliable, and valuable support to the family, particularly their teenage daughter. We welcome candidates who can demonstrate sound judgment, discretion, professionalism, and a genuine commitment to providing thoughtful and dependable support.

About the Family

A warm, established private family based in Manhattan is seeking a highly capable, trustworthy, and organized Personal Assistant who will also serve as a traveling guardian and companion for their teenage daughter.

This is an exciting opportunity for a polished, proactive PA who enjoys working in a dynamic private family office while taking on the additional responsibility of accompanying a teenager to equestrian competitions throughout the year.

The ideal candidate is grounded, resourceful, and confident working independently, with excellent judgment, a strong sense of responsibility, and a genuine commitment to providing dependable support to the family.

No tutoring experience or knowledge of horses or equestrian sport is required.

Responsibilities

Personal Assistant Duties

• Provide day-to-day administrative and personal support to the family, including managing correspondence, scheduling, errands, and coordinating with the existing PA team.

• Assist with the family's ongoing needs, ensuring tasks are handled efficiently, discreetly, and proactively.

• Work collaboratively with other PAs to ensure seamless coverage and consistent support.

Travel & Guardianship

• Accompany the family's teenage daughter to equestrian competitions and events, serving as her responsible adult guardian and trusted companion while traveling.
• The role involves approximately 90 days of overnight travel throughout the year, primarily along the East Coast, accompanying the daughter to equestrian competitions and related events.
• Trips generally last 3–7 days, with occasional longer trips of up to two weeks. Travel is spaced out throughout the year.

Travel Schedule & Advance Plannin g

Travel destinations vary by season and competition schedule. The travel calendar is largely established well in advance, often up to a year ahead, allowing the candidate to plan their schedule and personal commitments with considerable notice . Travel may include both weekdays and weekends.

Travel for this role will begin in 2027. The family's travel arrangements for the remainder of 2026 are already taken care of, allowing the successful candidate time to settle into the position, learn the family's routines, and build a strong working relationship before travel responsibilities begin.

• Confidently and safely drive the family's vehicle between Manhattan and competition venues, with journeys typically lasting 2–3 hours and occasionally up to 4–5 hours. Comfortable and confident long-distance driving is non-negotiable.
• Transport the daughter to and from competition venues, including morning drop-offs and afternoon pick-ups.
• Remain at the hotel as the responsible adult guardian while the daughter is at the hotel, providing a reliable and reassuring presence. The candidate must remain at the hotel whenever the daughter is present and may not leave the property during this time.
• The candidate will have their own private hotel room, located as close to the daughter's room as possible and at least on the same floor.
• During competition hours, work independently from the hotel or another suitable location while the daughter is with her trainer.

Ideal Candidate & Personality

The ideal candidate is a polished, highly organized, and resourceful professional who takes pride in providing exceptional support and building trusted relationships.

They are calm, mature, and dependable, with excellent judgment and the confidence to take responsibility for a young person while traveling. They are comfortable working independently, adapting to changing schedules, and balancing traditional PA duties with travel and guardianship responsibilities.

A genuine love of organization, discretion, flexibility, and a proactive, can-do attitude are essential.

Requirements

• Previous experience as a Personal Assistant, Executive Assistant, or Family Assistant in a private household or similarly high-expectation environment.

• Excellent references and legal authorization to work in the United States.

• Excellent organizational, communication, and time-management skills, with strong attention to detail.

• Demonstrated discretion, professionalism, reliability, and sound judgment.

• Valid driver's license and clean driving record, with demonstrated confidence and comfort driving for extended periods, including journeys of up to 4–5 hours. This is a firm, non-negotiable requirement.

• Comfortable assuming responsibility for a teenager while traveling and serving as a trusted, responsible adult guardian.

• Willingness to travel approximately 90 days per year, including weekends and occasional extended trips.

• Flexibility to participate in a rotational schedule for early morning, evening, and weekend coverage.

Compensation & Benefits

• Base salary of $150,000 per year, DOE; May be negotiable for the right candidate

• Guaranteed overnight travel fee for each night away, with the amount discussed individually with candidates.

• Annual bonus consistent with the family's existing PA team.

• Full benefits package, including paid time off, 10 paid holidays, health insurance, and 401(k) eligibility after 90 days.

• Travel accommodations and business-related expenses covered by the family.

A unique opportunity for an exceptional PA

This is an opportunity to join a well-established private family office in a rewarding, full-time role that combines traditional PA responsibilities with meaningful travel and the opportunity to become a trusted, valued presence in a teenager's life. The family is seeking someone who takes pride in their work, values long-term relationships, and brings confidence, warmth, and reliability to everything they do.

Job Tags

Full time, Live out, Work at office, Immediate start, Relocation, Long distance, Monday to Friday, Night shift, Day shift, Afternoon shift, Early shift, Weekday work

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